What to Budget for Your Wedding Based on Guest Count
Congratulations on your engagement! Now that you’ve started planning, you’ve likely got a lot of questions. With many weddings, there is one big question that always stands out: how much will it cost?
And although the price of weddings can differ greatly depending on the couple, there are averages that can help with budgeting and give a better idea of what to expect to spend. In this blog, we’re breaking down the average spend of couples for their wedding based on guest count.

Photo by Blaine Siesser Photography
What to Budget for Your Wedding Based on Guest Count 2025
Here is what the average couple budgets for their wedding based on 50, 100, 150, 200, and 300+ guests.
50 Guests
Estimated Budget: $10,000 – $15,000
For an intimate gathering of 50 guests, you can focus on creating a personalized experience. Costs for catering, venue, and décor will be lower, but the per-person expenses can still add up.
Key Expenses:
- Venue: Smaller venues, such as private gardens or boutique spaces, typically range from $2,000 to $5,000.
- Catering: Expect to spend around $2,500 to $5,000, depending on the menu.
- Photography: Around $2,000 for a quality photographer.
Money-Saving Tip: Consider hosting a brunch or weekday wedding. These options are often less expensive than evening or weekend events, and they create a unique atmosphere.

Photo by Mishelle Lamarand Photography
100 Guests
Estimated Budget: $20,000 – $30,000
With 100 guests, you’ll need a medium-sized venue and a larger catering budget. While the costs rise, you can still create a stunning event by prioritizing key areas.
Key Expenses:
- Venue: Mid-sized venues range from $5,000 to $10,000.
- Catering: $5,000 to $10,000, depending on food and beverage options.
- Décor: Around $2,000 for florals, centerpieces, and additional touches.
Money-Saving Tip: Opt for minimalist centerpieces and repurpose ceremony florals for the reception. This can cut your floral budget by 30-40%.

Photo by Jean Smith Photography
150 Guests
Estimated Budget: $30,000 – $45,000
For a larger guest list, costs increase significantly. You’ll need a spacious venue and more extensive catering and seating arrangements.
Key Expenses:
- Venue: Larger venues typically cost $7,000 to $15,000.
- Catering: $7,500 to $15,000.
- Entertainment: Around $2,000 to $5,000 for a live band or DJ.
Money-Saving Tip: Choose a venue that includes tables, chairs, and linens in the rental fee. Bundling these costs can save you hundreds of dollars.

Photo by Lauren Wood Photography
200 Guests
Estimated Budget: $40,000 – $60,000
A 200-guest wedding requires a substantial budget to accommodate everyone comfortably. Large venues, extensive catering, and additional staff will drive up costs.
Key Expenses:
- Venue: $10,000 to $20,000.
- Catering: $10,000 to $20,000.
- Stationery: Around $1,000 for invitations, menus, and programs.
Money-Saving Tip: Simplify your menu with fewer entree options or a buffet-style meal. This can significantly lower catering costs while still providing a delicious experience.

Photo by Brittany Bradley Studio
300+ Guests
Estimated Budget: $60,000+
For a grand celebration, expect a high budget to cover everything from a massive venue to ample food and beverages.
Key Expenses:
- Venue: $15,000 to $30,000.
- Catering: $15,000 to $30,000.
- Transportation: Around $2,000 to ensure guests arrive smoothly.
Money-Saving Tip: Consider a dessert-only reception or late-night snacks instead of a full meal. This unconventional approach can be a memorable and budget-friendly option.

Photo by Kate Headley
Budgeting Your Wedding Based on Guest Count
Your guest count is one of the biggest factors in determining your wedding budget. By planning carefully and prioritizing what matters most, you can create a day that feels luxurious without overspending. Don’t forget to get creative with cost-saving ideas—your wallet will thank you!

Photo by Erin Schmidt Photography
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